Executive Assistant

This Is Not a Typical Assistant Role

This role exists to protect the CEO’s time, sharpen decision‑making, and ensure the Board operates at a professional, executive level.

If you are looking for a role where you “take notes” or “manage calendars,” this is not it.

If you want to operate one step ahead of the CEO, inside boardrooms, strategy meetings, and executive decision cycles — keep reading.

Your Mission

Your job is simple to describe and hard to execute:

Make the CEO and Board more effective than they could ever be without you.

You will own structure, preparation, follow‑up, and executive discipline — so leadership can focus on decisions, not logistics.

What Success Looks Like After 6 Months

• The CEO’s calendar runs smoothly — no chaos, no firefighting
• Board meetings are well‑prepared, well‑documented, and action‑driven
• Expenses, receipts, and tasks are fully under control — nothing missing, nothing unclear
• Stakeholders trust that when something goes through you, it gets done

• Own the CEO’s calendar and priorities - Actively manage time and priorities, anticipate conflicts, propose alternatives, and protect focus on strategically relevant topics rather than reacting to urgency alone.
• Organize and coordinate Board meetings end‑to‑end - Manage the full lifecycle of Board and executive meetings, including agendas, materials, logistics, and coordination with all participants.
• Prepare clear, structured meeting minutes - Capture decisions, key discussion points, and action items with clear ownership and deadlines. The focus is on outcomes and next steps, not verbatim transcripts.
• Ensure follow‑up on Board and executive actions - Track agreed actions, monitor progress, remind owners, and ensure topics are closed or escalated when needed.
• Manage complex business travel - Plan and coordinate domestic and international travel with attention to timing, logistics, and realistic transitions between meetings.
• Track expenses and receipts with discipline and transparency - Maintain accurate oversight of expenses and documentation, ensure completeness, and support smooth cooperation with finance and controlling.
• Handle confidential information at the Board level - Work with sensitive leadership and governance information. This role operates within the Board ecosystem and requires a high level of discretion and professionalism.
• Use AI and digital tools effectively - Leverage modern tools to improve efficiency, structure information, and support high‑quality executive outputs.

Who This Role Is For

You are likely:

• An experienced Executive Assistant supporting senior leaders
• Coming from a consulting firm, Big4, or corporate environment
• Highly structured, detail‑oriented, and mentally sharp
• Comfortable in boardrooms, not intimidated by senior stakeholders
• Professional, discreet, and emotionally intelligent
• Fluent in English and confident in executive communication

You don’t need to be “best friends” with leadership — you need to be reliable, precise, and trusted.

Why This Role Is Worth Your Time

• True board‑level exposure
• Direct collaboration with the CEO of a growing international consulting group
• High trust and autonomy
• Work that actually matters to how the company is run
• Professional environment that values structure, discipline, and results

Benefits

• Good financial package
• MultiSport card
• Pension insurance contribution
• Employee discounts (Alza, pharmacies, tickets, and experiences)
• 50 GB mobile data + unlimited company-paid calls
• Discounted O2 Family tariffs for family members
• Office refreshments (coffee, fruit, snacks)